vTallyCollection
Who owes what, since when, who was called, what was promised — from Tally, without touching it.
The problem
The outstanding is in Tally. Who was called about it, what they said and what they promised is in somebody's head, a notebook, or a WhatsApp thread — and when that somebody is on leave, the desk starts again from the ageing report.
vTallyCollection reads every open bill out of Tally as it stands, ages it, and keeps the desk's side of the story beside it: the contact, the call, the promise, the next date. Then it says who to call today, and why.
What it does
1The bills, live from Tally
Tally's own Bills Receivable report — every open bill of every customer, with its date, due date and days overdue — read in seconds through Tally's port. Sync each morning; the day starts with the truth.
2Ageing, party by party
Not due, 0–30, 31–60, 61–90, 91–180, over 180 days — by party and in total, advances kept apart, sortable, searchable.
3Who to call today, and why
A promise that fell due and was not seen paid. A follow-up date that has arrived. An overdue account nobody has spoken to in a week. Each line on the call list says its reason, in that order of urgency.
4The desk's record
For every party: the person to speak to, phone, email, collector, terms, a note. For every call or visit: who you spoke to, what was said, a status, a promise with date and amount, the next date. Kept on this PC, never in Tally.
5Reminders that are already written
WhatsApp opens with the message ready on the party's number; email opens with subject and body filled in; or copy the reminder or a statement of the bills. The templates are yours to change.
6What came in
A bill that was open at one sync and smaller or gone at the next was paid. Sync daily and the Collected tab is the day's collection, the month's total is on Today, and every promise is checked against it.
7Twenty-four reports, five ways out
Ageing summary and bill by bill, party statements, top debtors, overdue beyond N days, falling due soon, collector-, company- and group-wise, the call list, the follow-up log, promises, the diary, the silent accounts, collections by bill, party and day, promised against collected, a one-page daily summary. Each with its own filters, previewed, then saved as PDF, Excel, text, CSV or a web page.
8Never writes to Tally
It reads the bills and the party ledgers. The only thing it writes is its own record, and the files you save.
Why it is worth it
A party balance hides which invoice is the problem. The bills say which one, how old, and what was promised against it.
Open it, call the first line, record what was said, move on. The list re-orders itself as the record fills in.
No cloud, no server, no account. WhatsApp and email open in your own WhatsApp and your own mail program; you press send.
How you use it
F1 > Settings > Connectivity, Client/Server: Both. The company open.
Every open bill is read. Ageing and the call list appear.
Click the party. Its bills, contacts and history are on the right; record the call, the promise, the next date. Send the reminder from the same panel.
What was paid shows up as collected; promises are checked; the call list moves on.
What it needs
| Windows | 10 or 11, 64-bit |
|---|---|
| Tally | TallyPrime, or Tally.ERP 9, with its port open — on this PC or another on the network |
| Installs to | Your user profile — no administrator prompt |
| Network | Only to Tally, on the port you give it |
| Writes to | Its own record on this PC, and files you name. Never Tally. |
What it will not do, said plainly
It is one desk on one PC. The record is not shared between machines; a second PC would keep a second record.
It sends nothing on its own. A reminder opens in WhatsApp or your mail program with the message ready, and a person presses send — which is as it should be.
It takes Tally's word for the bills. A receipt not yet entered in Tally is a bill still open here.
It chases receivables. Payables, and the rest of the ledger, are not in it.
See vTallyCollection on your own machine
A short screen-share is usually enough — we open it on your PC, with your files.
Or write to info@issmart.in.
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